Guidelines for Referring Libraries
Guidelines for Supplying Libraries
Guidelines for Patrons
As a member of the Long Island Library Resources Council (LILRC), your library has elected to participate in the Research Loan Program (RLP), which enables you to borrow materials directly from other participating libraries when necessary for your research. The librarian will explain the program to you and provide you with the necessary forms. The librarian will help you search the online catalogs of academic and other libraries to determine which library has the material you need.
Use of RLP is a privilege available to responsible library users, as determined by the home library. The RLP referral must be used within one month. When you are issued an RLP referral, you are expected to comply with the rules of the library you are using; please become familiar with those policies.
Be sure to observe the date due and return materials promptly to the library from which you borrowed them. Each library has its own loan period. Some libraries send overdue notices, but these are only a courtesy. You are responsible for returning materials on time, and you are responsible for paying any fines you incur. Many academic libraries impose larger fines and replacement fees than do public libraries.
Occasionally, you may receive a recall notice. This means the library needs the material for another user. Be sure to return the item(s) promptly. You may find yourself responsible for paying heavy fines for noncompliance.
In most cases, you will be able to borrow circulating materials in all subject fields. Academic libraries require that you supply a sample author and title from their online catalog of the type of material you are seeking. Your librarian can help you find this information. Occasionally, public use of a library may be restricted; in those cases, only certain subject areas are available to RLP users. Ask your librarian to call first to determine if this is this case.
You are expected to pay any fines or fees you incur as a user of the library to which you are being referred. If your record is unsatisfactory, your RLP privileges will be withdrawn and your status at your home library will be jeopardized.
Frequently Asked Questions
1. What is the Research Loan Program?
The Research Loan Program (RLP) enables a library which belongs to the Long Island Library Resources Council (LILRC) to refer a qualified library user to borrow books from another LILRC member library which also participates in RLP.
2. Why does a library participate in RLP?
A library participates in RLP because it can provide an added service to its patrons. It can refer users to collections which have the materials needed to fulfill a particular research need. In some cases, this is more appropriate than interlibrary loan.
A library can participate in regional resource sharing with confidence, knowing that only responsible borrowers are issued RLP referrals. LILRC registers RLP users and monitors use of the program to ensure return of overdue items. The referring library ultimately bears responsibility for the return of library materials.
3. How does RLP work?
When assisting a user, a staff member at a participating library determines that the user’s needs can best be met by borrowing materials from another participating library. In some cases, it is the library user who requests this service.
The RLP contact person or authorized representative determines that the borrower is in good standing, and completes the online RLP request form. The referring library must call the supplying library to assure that the needed materials are available.
4. What about overdue or lost books?
Libraries are expected to refer only patrons in good standing. Supplying libraries are expected to send the overdue notice to the LILRC office. LILRC notifies the library issuing the RLP referral that materials are overdue and fines must be paid.
Referring libraries understand they are ultimately responsible for unpaid fines and fees incurred by their patrons.
Supplying libraries know that responsible patrons are referred, and that the home library is ultimately responsible for the return of the books or for any fines and fees incurred. Libraries should send any overdue notices to LILRC promptly.
5. Which libraries participate in RLP?
Libraries indicate on LILRC’s annual membership form if they wish to participate in RLP. Each participating library designates a contact person for the Research Loan Program. This person is responsible for seeing that all staff members comply with the program’s policies and procedures.
Avoid referring users to libraries which do not participate in the program.
This program is only for those LILRC member libraries which select this option. It is not open to libraries which are not members of LILRC.
6. Contact Mona Boyd at (631) 675-1570 or email@example.com.