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Collections & Exhibits Coordinator - The Whaling Museum and Education Center

March 12, 2020 10:50 AM | Erin Hunter (Administrator)

Collections & Exhibits Coordinator 

Job Description 

The primary responsibilities of the Coordinator is overseeing the management of the museum’s 6,000-item maritime-based collection, approximately half of which are archives, and developing and implementing exhibitions. This part-time position is generally 20 hours a week (and may expand during exhibition-season as needed). Days and timing are flexible. The AAM-accredited museum is a friendly workplace where individual talents are appreciated and creativity is encouraged. 

Major duties include: 

Collections 

• Maintain the database of accurate and thorough collection records and digital image library
• Organize the movement, preparation, and cataloging of collections objects: acquisitions, deaccessions, loans, and internal use for both educational initiatives and exhibits
• Assist in preparing proposals and grant applications for collections-oriented projects
• Oversee monitoring of environmental conditions and ensure proper care, storage, and display
• Oversee logistics of loans, safe transport, and correspondence
• Support and supervise research on collection items, both for staff and outside researchers
• Supervise and/or train volunteers and interns working on collections-based projects; conduct training as needed for staff on collections-related subjects 

Exhibits 

• Monitor gallery conditions and upkeep of museum exhibits; evaluate and oversee updates or upgrades
• Research, develop, design, produce, and implement content and interpretive materials for new exhibitions, displays, and special projects
• If needed, assistance in daily functions of museum
Other
• Serve as staff liaison to outside institutions
• Other duties requested by the Executive Director 

Qualifications: 

• Bachelor’s degree in appropriate field of study; Master’s preferred
• Knowledge of best practices in collections policies and procedures & archival management
• Knowledge of innovative, relevant, and education-centered exhibit development
• Experience working with historic collections and/or archives
• Knowledge of nomenclature and metadata standards for cataloging
• High ethical standards in ensuring security of collection
• Proficiency with PastPerfect
• Graphic design skills helpful; knowledge of MS Publisher preferred
• Knowledge of local maritime history helpful
• Exceptional writing skills & vigilant proofreading
• Self-starter and self-driven; adaptable with a positive, can-do approach, even when working with ambiguity or tight deadlines
• Excellent organizational skills; attention to detail
• Ability to manage multiple projects – essential in a small museum
• Open, friendly communicator with strong interpersonal skills
• Creative thinker with crafty, do-it-yourself ideas
• Familiarity with photography and digitization processes
• Valid driver’s license. Occasional travel.
• Ability to lift 40 pounds 

This position begins at $18 an hour. This at-will position reports to and is supervised by the Executive Director. 

TO APPLY: Required: Coverletter + Resume Strongly encouraged: 1) Work samples of projects and writing samples showing best practices, creativity and scholarship 2) List of three references. [If applicant wishes to apply in confidence, please note this on list of references, and references will not be contacted without consent from candidate.] No phone calls, please. The Whaling Museum is an EOE Employer. Send ASAP to jobs@cshwhalingmuseum.org. 

Posted March 11, 2020

Long Island Library Resources Council
627 N. Sunrise Service Road
Bellport NY, 11713
Phone: (631) 675-1570
info@lilrc.org

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