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Collections & Exhibits Coordinator - The Whaling Museum and Education Center

March 12, 2020 10:50 AM | Erin Hunter (Administrator)

Collections & Exhibits Coordinator 

Job Description 

The primary responsibilities of the Coordinator is overseeing the management of the museum’s 6,000-item maritime-based collection, approximately half of which are archives, and developing and implementing exhibitions. This part-time position is generally 20 hours a week (and may expand during exhibition-season as needed). Days and timing are flexible. The AAM-accredited museum is a friendly workplace where individual talents are appreciated and creativity is encouraged. 

Major duties include: 


• Maintain the database of accurate and thorough collection records and digital image library
• Organize the movement, preparation, and cataloging of collections objects: acquisitions, deaccessions, loans, and internal use for both educational initiatives and exhibits
• Assist in preparing proposals and grant applications for collections-oriented projects
• Oversee monitoring of environmental conditions and ensure proper care, storage, and display
• Oversee logistics of loans, safe transport, and correspondence
• Support and supervise research on collection items, both for staff and outside researchers
• Supervise and/or train volunteers and interns working on collections-based projects; conduct training as needed for staff on collections-related subjects 


• Monitor gallery conditions and upkeep of museum exhibits; evaluate and oversee updates or upgrades
• Research, develop, design, produce, and implement content and interpretive materials for new exhibitions, displays, and special projects
• If needed, assistance in daily functions of museum
• Serve as staff liaison to outside institutions
• Other duties requested by the Executive Director 


• Bachelor’s degree in appropriate field of study; Master’s preferred
• Knowledge of best practices in collections policies and procedures & archival management
• Knowledge of innovative, relevant, and education-centered exhibit development
• Experience working with historic collections and/or archives
• Knowledge of nomenclature and metadata standards for cataloging
• High ethical standards in ensuring security of collection
• Proficiency with PastPerfect
• Graphic design skills helpful; knowledge of MS Publisher preferred
• Knowledge of local maritime history helpful
• Exceptional writing skills & vigilant proofreading
• Self-starter and self-driven; adaptable with a positive, can-do approach, even when working with ambiguity or tight deadlines
• Excellent organizational skills; attention to detail
• Ability to manage multiple projects – essential in a small museum
• Open, friendly communicator with strong interpersonal skills
• Creative thinker with crafty, do-it-yourself ideas
• Familiarity with photography and digitization processes
• Valid driver’s license. Occasional travel.
• Ability to lift 40 pounds 

This position begins at $18 an hour. This at-will position reports to and is supervised by the Executive Director. 

TO APPLY: Required: Coverletter + Resume Strongly encouraged: 1) Work samples of projects and writing samples showing best practices, creativity and scholarship 2) List of three references. [If applicant wishes to apply in confidence, please note this on list of references, and references will not be contacted without consent from candidate.] No phone calls, please. The Whaling Museum is an EOE Employer. Send ASAP to 

Posted March 11, 2020

Long Island Library Resources Council
627 N. Sunrise Service Road
Bellport NY, 11713
Phone: (631) 675-1570

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