Research Loan Program

1. What is the Research Loan Program?

The Research Loan Program (RLP) enables a library which belongs to the Long Island Library Resources Council (LILRC) to refer a qualified library user to borrow books from another LILRC member library which also participates in RLP.

The program is reciprocal. Participants arrange for their users to borrow materials from other libraries, and agree to extend borrowing privileges to users of other participating libraries.

2. Why does a library participate in RLP?

Referring library

library participates in RLP because it can provide an added service to its clientele. It can refer users to collections which have the materials needed to fulfill a particular research or study need. In some cases, this is more appropriate than interlibrary loan.

Supplying library

A library can participate in regional resource sharing with confidence, knowing that only borrowers believed to be responsible are issued RLP cards. It can be certain that LILRC registers RLP users, monitors use of the program, and issues notices to ensure return of overdue items. It is assured that the referring library ultimately bears responsibility for the return of library materials.

RLP involves reciprocity. A library may refer its users to other libraries and is also willing to supply materials to users of other libraries.

3. How does RLP work?

When assisting a user, a staff member at a participating library determines that the user’s needs can best be met by borrowing materials from another participating library. In some cases, it is the library user who requests this service.

The RLP contact person or authorized representative determines that the borrower is in good standing, and completes the RLP three-part form and RLP card. It may be appropriate to call the supplying library to assure that the needed materials are available.

4. What about overdue or lost books?

Libraries are expected to refer only patrons in good standing. Supplying libraries are expected to send the overdue notice to the LILRC office. LILRC notifies the library issuing the RLP card that materials are overdue and fines must be paid.

The referring library assures that the borrower complies with the requirements of the supplying library. Referring libraries understand they are ultimately responsible for unpaid fines and fees incurred by their patrons.

Supplying libraries know that responsible patrons are referred, and that the home library is ultimately responsible for the return of the books or for any fines and fees incurred. Libraries should send any overdue notices to LILRC promptly.

5. Which libraries participate in RLP?

Libraries indicate on LILRC’s annual membership form if they wish to participate in RLP. Each participating library designates a contact person for the Research Loan Program. This person is responsible for seeing that all staff members comply with the program’s policies and procedures.

LILRC’s Membership List/Research Loan Program Directory is distributed to the RLP contact person at each participating library. Check the List carefully. RLP Participant denotes libraries which are part of the program. Avoid referring users to libraries which do not participate in the program.

This program is only for those LILRC member libraries which select this option. It is not open to libraries which are not members of LILRC.

6. For more information call the Administrative Assistant at LILRC, (631) 675-1570.

  • To enter your library in the Research Loan Program
  • To determine whether a library participates in RLP
  • To request more RLP forms and cards

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